Terms and Conditions

Please read the small print.

The following Terms and Conditions of Service apply to all artwork, graphic design, print and services provided by Lynds Design House. All design work is carried out by Lynds Design House on the understanding that the client has agreed to abide by Lynds Design House’s terms and conditions.

Copyright of all graphic design work is retained by Lynds Design House including copy, concepts, ideas, proofs and illustrations (unless specifically released in writing) until after all invoices have been settled.
If multiple design concepts are submitted, only one concept is deemed to be given by Lynds Design House as fulfilling the contract. All other artwork designs remain the property of Lynds Design House, unless agreed in writing.

Project Acceptance
At the time of proposal, Lynds Design House will provide the customer with a written estimate or quotation by post or email as requested.

A copy of the written estimate or quotation is to be signed and dated by the customer to indicate acceptance and should be returned to Lynds Design House by email or post. Alternatively, the client may send an official order in reply to the estimate or quotation which binds the client to accept Lynds Design House’s terms and conditions. No work on a project will commence until either document has been received by Lynds Design House.

Design Fees
Fees for design services to be provided by Lynds Design House, will be set out in the written estimate or quotation that is provided to the customer. At the time of the customer’s signed or written acceptance of this estimate or quotation, indicating acceptance of the Terms & Conditions, a non-refundable deposit of 50% of the quoted fee will become immediately due on all projects. Work on the project will not commence until Lynds Design House has received this deposit.

Charges for Other Services
Charges for any additional services over and above the estimated design, will be made known to the client. They will become fully payable at the time of project acceptance.

Payment
The client will be asked to provided artwork sign off before being issued with an Invoice prior to print/artwork/publication. At this time the remainder of the fees due will become payable. Accounts which remain outstanding for 30 days after the date of invoice, may incur an extra charge of 8% plus the Bank of England base rate per month of the outstanding amount. Payments can be made by BACS, cheque, or previously agreed electronic funds transfer.

Default
An account shall be considered default if it remains unpaid for 30 days from the date of invoice, or following a returned cheque. Lynds Design House shall be considered entitled to remove Lynds Design House’s and/or the customer’s material from any and all computer systems, until the amount due has been fully paid. This includes any and all unpaid monies due for services, including, but not limited to, hosting, domain registration, search engine submission, design and maintenance, sub-contractors, printers, photographers and libraries.

Removal of such materials does not relieve the customer of it’s obligation to pay the due amount. Customers whose accounts become default agree to pay Lynds Design House reasonable legal expenses and third party collection agency fees in the enforcement of these Terms and Conditions.

Copyrights and Trademarks
By supplying text, images and other data to Lynds Design House for inclusion in the customer’s brochure or other medium, the customer declares that it holds the appropriate copyright and/or trademark permissions. The ownership of such materials will remain with the customer, or rightful copyright or trademark owner.
Any artwork, images, or text supplied and/or designed by Lynds Design House on behalf of the customer, will remain the property of Lynds Design House and/or it’s suppliers, in which full copyright will be passed to the client upon receipt of full payment.

By supplying images, text, or any other data to Lynds Design House, the customer grants Lynds Design House permission to use this material freely in the pursuit of the design and to utilise the designs in Lynds Design House’s portfolio unless agreed otherwise.

Should Lynds Design House, or the customer supply an image, text, audio clip or any other file for use in a website, multimedia presentation, print item, exhibition, advertisement or any other medium believing it to be copyright and royalty free, which subsequently emerges to have such copyright or royalty usage limitations, the customer will agree to allow Lynds Design House to remove and/or replace the file.

The customer agrees to fully indemnify and hold Lynds Design House free from harm in any and all claims resulting from the customer in not having obtained all the required copyright, and/or any other necessary permissions.

Alterations
The customer agrees that changes required over and above the estimated work or required to be carried out after acceptance of the draft design will be liable to a separate charge. The customer also agrees that Lynds Design House holds no responsibility for any amendments made by any third party, before or after a design is published.

Licensing
Any design, copywriting, drawing or idea created for the customer by Lynds Design House, or any of it’s contractors, is licensed for use by the client on a one-time only basis and may not be modified, re-used, or re-distributed in any way or form without the express written consent of Lynds Design House and any of it’s relevant sub-contractors.

All design work where there is a risk that another party may make a claim, should be registered by the client with the appropriate authorities prior to publishing or first use or searches and legal advice sought as to its use. Lynds Design House will not be held responsible for any and all damages resulting from such claims. Lynds Design House is not responsible for any loss, or consequential loss, non-delivery of products or services, of whatever cause. The customer agrees not to hold Lynds Design House responsible for any such loss or damage. Any claim against Lynds Design House shall be limited to the relevant fee(s) paid by the customer.

Data Formats
The client agrees to Lynds Design House’s definition of acceptable means of supplying data to the company. Text is to be supplied to Lynds Design House in electronic format as standard text (.txt), MS Word (.doc) on USB data stick, or via e-mail. Images which are supplied in an electronic format, are to be provided in a format as prescribed by Lynds Design House via CD, or electronic data format. Images must be of a quality suitable for use without any subsequent image processing, and Lynds Design House will not be held responsible for any image quality which the client later deems to be unacceptable. Lynds Design House cannot be held responsible for the quality of any images which the client wishes to be scanned from printed materials.

Additional expenses may be incurred for any necessary action, including, but not limited to, photography and art direction, photography searches, media conversion, digital image processing, or data entry services.

Design Project Duration
Any indication given by Lynds Design House of a design project’s duration is to be considered by the customer to be an estimation. Lynds Design House cannot be held responsible for any project over-runs, whatever the cause.

Design Project Completion
Lynds Design House considers the design project complete upon receipt of the customer’s sign off. Other services such as printing, website uploading, publishing etc either contracted on the clients behalf constitute a separate project and can be treated as a separate charge.

Proofing
It is the clients responsibility to check for any errors prior to printing. An approval to send an order to print is confirmation that you have reviewed the proofs/product completely, agree that all content in the proofs are correct, and hereby release Lynds Design House from liability of any content errors that should be discovered after production begins.
​
Electronic proofs closely represent the image, colour and text placement, but is not the exact colour. This is due to your monitor’s colour settings being slightly different than that of the designers as well as the printer’s machinery. The colours of your proofs as they appear on your monitor, are only a close representation of the final printed piece. Your monitor uses a completely different system for displaying colours (RGB) to what is used in the print business CMYK or Pantone. Colours may vary depending on your monitor’s brightness, contrast and colour adjustment settings. The image may appear larger or smaller than actual production size depending on the resolution of your monitor. We can not be responsible for variances in final printed colours unless they are outside of our production department’s ink tolerance specifications.

To limit any possible errors in artwork, designs will not go to production until they have been approved by you, the client. Lynds Design House will not be held responsible for errors if the client misses something in the proof, has reused a printed or digital proof, or if the client, during order placement, has requested the order go to production without proofing.

Lynds Design House shall make every effort to ensure the final product is free of any grammatical and spelling errors, before giving the final product to the client. It is agreed that it is the client’s responsibility to ensure that there are no spelling or grammatical errors contained in the final product. It is agreed that Lynds Design House is not responsible or held liable for any errors contained in the final product after the final proof has been approved by the client.

Website Design Only
Once web design is complete, Lynds Design House will provide the customer with the opportunity to review the resulting work. Lynds Design House will make one set of minor changes at no extra cost within 14 days of the start of the review period. Minor changes include small textual changes and small adjustments to placement of items on the page. It does not include changes to images, colour schemes or any navigation features. Any minor changes can be notified to Lynds Design House by email or post.

Lynds Design House will consider that the client has accepted the original draft, if no notification of changes is received in writing from the customer, within 14 days of the start of the review period.

Hosting websites
Lynds Design House offers a limited hosting service through an out-sourced server. Lynds Design House does not guarantee continuous service and will accept no liability for loss of service, whatever the cause. Lynds Design House may request that clients change the type of hosting account used if that account is deemed by Lynds Design House to be unacceptable because of poor service, lack of bandwidth or in any other way insufficient to support the website. Fees for Lynds Design House’s hosting service are due at the commencement of any period of service and are non-refundable. Fees due to third party hosting organisations are the responsibility of the client and Lynds Design House are not liable for their payment, nor for the renewal of domain names, which are the sole responsibility of the customer / domain owner.

Design Credits
The customer agrees to allow Lynds Design House to place a small credit on printed material, exhibition displays, advertisements and/or a link to Lynds Design House’s own website on the customer’s website. This will usually be in the form of a small logo or line of text placed towards the bottom of the page. The customer also agrees to allow Lynds Design House to place all designs on Lynds Design House’s own website for portfolio and demonstration purposes and to use any designs in its own publicity unless agreed otherwise.

Cancellation
Cancellation of orders may be made initially by telephone contact, or email, however, following this, Lynds Design House will need formal notification in writing to the company’s postal address. The client will then be invoiced for all work completed over and above the non-refundable deposit that will have been made at the time of first ordering. The balance of monies due must be paid within 30 days. Please note: any cancellation which is not formally confirmed in writing and received by Lynds Design House within 14 days of such instruction being issued, will be liable for the full quoted cost of the project.

Disclaimer
Lynds Design House makes no warranties of any kind, express or implied, for any and all products and/or services that it supplies. Lynds Design House will not be held responsible for any and all damages resulting from products and/or services it supplies. Lynds Design House is not responsible for any loss, or consequential loss of data, or non-delivery of products or services, of whatever cause. While we take reasonable steps to investigate the materials we recommend, we accept no responsibility for the performance or quality of materials or any consequential loss arising from their failure. The customer agrees not to hold Lynds Design House responsible for any such loss or damage. Any claim against Lynds Design House shall be limited to the relevant fee(s) paid by the customer.

Lynds Design House reserves the right to use the services of sub-contractors, agents and suppliers and any work, content, services and usage is bound by their Terms and Conditions. Lynds Design House will not knowingly perform any actions to contravene these and the client also agrees to be so bound.

Lynds Design House and its clients agree to comply with Printers Terms and Conditions which include disclaimers for non-completion on time and the flexibility to supply quantities within 10% of the total ordered. Lynds Design House recommend that if an exact quantity is required, then 10% extra is added to the quantity and extra time made available should the job be delayed.

General
These Terms and Conditions supersede any previous Terms and Conditions distributed in any form. Lynds Design House reserves the right to change any rates and any of the Terms and Conditions at any time and without prior notice.

Acceptance of Quotation and Terms and Conditions
The placement of an order for design and/or any other services offered by Lynds Design House and validated by the customer’s signature on the estimate or quotation, constitutes acceptance of the estimate or quotation and agreement to comply fully with all the Terms and Conditions and forms a Contract for Business between the signatory and Lynds Design House.

Last updated: September 2023.

DOWNLOAD TERMS & CONDITIONS